Managing your paper has never been easier than it is now. Studies show that the average office loses up to 7.5% of their paper documents. Approximately $120 is spent on labor searching for a lost or misfiled document and it costs up to $250 to recreate it. For a small business this adds up to $20,000 a year. For a mid to large business, this avoidable cost exceeds $100,000 a year!

Converting paper documents to searchable PDF images provide valuable benefits for your business and employees. Imagine these benefits:

1. Replace physical storage of paper documents.
2. Never misplace or lose a document again.
3. Allow parallel use of the document without making physical paper copies.
4. Provide for disaster recovery and safe storage of imaged documents outside of your building or department.
5. Have quicker access to documents when needed to respond to telephone calls and improve customer service.
6. Ability to annotate documents electronically with notes, stamps, and high-lighted text.
7. Fax or email documents directly from your desktop computer without having to physically make and print a cover sheet and physically go to the fax machine.
8. Actually destroy documents and free up internal space as well as discontinuing the monthly document storage routine and expense!

Justification of an imaging project includes savings in paper, storage costs, printer costs, maintenance, supplies, and labor. You can provide a strategic advantage over your competitors by eliminating paper and introducing smart efficiencies.

The cost of these lasting benefits are usually less than the cost of hiring one additional employee! Print Back to All Articles