For years the easy answer has been to obtain more square footage or opt for off site storage to house your archived files, product inventory, miscellaneous equipment, etc. Organizations are now increasing their capacity and productivity through an efficient use of space.
Create workspace for revenue generators –
Generating additional revenue has a direct and immediate impact on the financial health of your organization. The area that has traditionally been used for storage or filing may be drastically reduced by 50% or more with the implementation of a high density storage system. Encompassing the cubic space of the designated area, a high density storage system takes advantage of underused vertical space while also condensing the square footage required through high density technology. This creates new space for your organization to house additional sales staff, customer service personnel, or equipment involved in driving sales for your business.
Eliminate off site storage –
Off site storage for commercial and residential use has dramatically grown over the last decade. While there are many advantages to off site storage based on your needs, it is not always the most appropriate solution. While adding a fixed expense to your financial statement, it creates a much larger expense that often goes without notice. When not properly established, off site storage provides an inefficient and cumbersome storage solution for organizations with boxes awaiting pick up quickly grow in numbers absorbing valuable floor space. Additionally, the retrieval/transportation service costs associated with offsite storage are not only costly but can be extremely inefficient especially when time is of the essence. Utilizing a high density storage system tailored to your needs can eliminate the need for off site storage reducing your monthly expenses while improving the efficiency of your operations.
Reduce the required square footage to house your operations –
Whether you rent or own, the facility required for your organization to conduct business adds expenses on a monthly basis. A high density storage system reduces the required storage space by 50% or increases your storage capacity by 100%. Whether you are storing file folders, boxes, medical equipment, tools, clothing, artifacts, or athletic equipment; the required square footage to house these items is drastically reduced. This leads to a reduction in monthly utility expense as well as lower rent since a smaller space may satisfy your needs. If you own your facility, considering a new facility or expanding your existing structure, a high density system may be the cost effective solution driving down potential building costs and real estate taxes.
Become more efficient, increase productivity -
Too often a client file is missing or even lost, company supply rooms and inventory are far from organized with personnel grasping at straws for accurate counts. Studies show it can cost a small business $20,000 a year and a mid to large business excess of $100,000 a year to locate misfiled documents and recreate lost documents. Creating a central filing center as well as implementing a document management system drastically reduces and can even eliminate such a large expense for organizations. A central filing location creates a document hub for your organization. No longer are files floating in the filing system of choice in individual offices which often leads to multiple files for the same client. Document Management Systems including bar coding, color coded labels with code-a-print and Radio Frequency Identification (RFID) may be tailored to your specifications. All of these document management systems will assist in the effort to prevent future misfiles, and more sophisticated systems such as RFID will also assist your organization in locating a misplaced file that may now be sandwiched between your desk and the wall. Properly managing the document life line of your organization reduces the amount of money wasted on the mishandling of information and allows your organization to focus on servicing your clientele. Visit www.filingfiles.com for additional information regarding document management systems.
As you walk pass your current storage or file room consider the amount of revenue your organization may be losing due to inefficient document management and a poor use of space. Take action by visiting www.filingstoragesystem.com and make a positive impact on your bottom line.
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